Who we are
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Comments
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An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
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Cookies
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If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
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Embedded content from other websites
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These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
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How long we retain your data
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For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
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Where your data is sent
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Privacy Policy for Vitality Flame
1. Introduction
At Vitality Flame, your data privacy is extremely important to us. This Privacy Policy outlines how we collect, store, and handle your personal information, in accordance with the applicable Japanese data protection regulations.
This Privacy Policy applies to our websites and all services provided by Vitality Flame.
This document will inform you about:
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What personal data we collect and process
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Where we obtain this data
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How we use it
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How it is stored
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With whom we may share it
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Your data protection rights
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How we comply with Japanese privacy regulations
2. Data Controller
Company name: Vitality Flame
Representative: Dr. Demeter Zita
Email: vitalityflame2025@gmail.com
3. What Personal Data We Collect
We may collect personal data under the following circumstances:
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When you register for our services (courses, workshops, consultations)
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Through direct communication (forms, questionnaires, emails, etc.)
The data we collect may include:
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Full name, email address, phone number, billing address
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Age, birth date
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Health-related information (e.g., menstrual cycle details, chronic illnesses, past surgeries, use of contraceptives or hormone therapy)
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Lifestyle, nutrition, and exercise habits
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Physical measurements or mobility limitations
Health-related data is considered sensitive and will only be collected with your explicit consent or when voluntarily disclosed.
4. Purpose and Legal Basis for Processing Personal Data
We process your data for the following purposes:
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To provide personalized course content and wellness recommendations
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To notify you about class changes or cancellations
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For legal and administrative purposes (e.g., invoices, analytics, customer satisfaction surveys)
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To ensure safety and comply with Japanese legal obligations
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For customer communication and support
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To send personalized health-related offers (with your consent)
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To provide marketing content (only if opted-in)
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For security monitoring, fraud prevention, or dispute resolution
We process your data only when we have a legal basis under Japanese law, including:
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Your consent
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Fulfillment of a contract
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Legal obligations
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Legitimate interest
We retain your data only as long as necessary and in accordance with legal, contractual, and administrative obligations.
5. Data Security
We apply strict technical and organizational measures to protect your personal data:
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Data is securely stored using password-protected systems
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SSL certification ensures secure data transmission
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Website security plugins are used to prevent attacks
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Data is encrypted where necessary and pseudonymized
6. Data Sharing
Your personal data may be shared with:
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Japanese government or law enforcement authorities (if legally required)
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Service providers (e.g., hosting, payment processing, email tools)
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Legal advisors or authorities for dispute resolution
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Social media platforms, only with your consent and approval
7. Cookies and Tracking
Our websites use cookies to provide a better user experience and analyze traffic. You can modify cookie settings in your browser. More info: http://www.allaboutcookies.org
8. Links to Other Websites
Our website contains links that lead to other websites. If you click on these links, Vitality Flame is not
held responsible for your data and privacy protection. Visiting those websites is not governed by
this privacy policy agreement. Make sure to read the privacy policy documentation of the website
you go to from our website
9. Data Protection Officer
You have the right to lodge a complaint with the appropriate Japanese data protection authority if you believe your rights are violated.
10. Your Rights
Under Japanese data protection law, you have the right to:
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Request access to your data
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Correct inaccuracies
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Delete your data (if no longer required)
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Restrict or object to data processing
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Withdraw consent at any time
To exercise your rights, contact us at: vitalityflame2025@gmail.com
10. Policy Updates
This Privacy Policy may be updated periodically. Changes will be posted on our website or shared via email.
11. Data Transfer Statement (Stripe)
I acknowledge that Vitality Flame may transfer my personal data (name, email, phone number, billing address) to Stripe, Inc. as a payment processor for the purpose of completing transactions.
For more information, refer to Stripe’s Privacy Policy: https://stripe.com/privacy
Privacy policy: 2025 Vitality Flame